Fleet Sales Co-ordinator

Job Title: Fleet Sales Coordinator
Location: Belfast Cupra Seat/BYD

Salary: £25,000 basic per annum + plus bonus!

Hours: Monday–Thursday 09:00–17:30 (with one late night on rota), Friday 09:00–17:00, Saturday 09:00–15:00 (on rota), Sunday closed. 
Employment Type: Full-time, Permanent 

About the Role
We are seeking a dynamic and detail-oriented Fleet Sales Coordinator to join our growing team. In this role, you’ll be the key link between our fleet sales team, customers, and internal departments — ensuring smooth processing of orders, accurate documentation, and exceptional customer service. If you thrive in a fast-paced environment and have a passion for sales operations and customer satisfaction, we want to hear from you!

Key Responsibilities

• Support the Sales Manager and team with daily coordination of fleet sales activities.

• Manage end-to-end order processing, from quotation and contract preparation to delivery scheduling.

• Maintain accurate records of fleet sales, pricing, and customer details in CRM systems.

• Liaise with customers, suppliers, and internal departments (finance, logistics, registration, etc.) to ensure timely and accurate delivery of vehicles.

• Prepare sales reports, forecasts, and performance summaries for management review.

• Coordinate vehicle registration, insurance, and delivery documentation.

• Provide exceptional customer service and after-sales support to fleet clients.

• Assist in developing promotional materials, tender responses, and fleet proposals.

Requirements

• Strong administrative and organizational skills with attention to detail.

• Excellent communication and interpersonal skills.

• Ability to multitask and work effectively under pressure.

• Knowledge of automotive or logistics industry is an advantage.

About us: We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland.  

We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.

Core Benefits:

• Competitive salaries with structured pay scales and progression as you grow within the business
• Generous annual leave that increases with your length of service
• Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave
• Access to Techscheme for discounted technology purchases with flexible payments

Health & Wellbeing:

• Eyecare vouchers to help cover vision care needs
• Smart Health – 24/7 access to GP services to support your mental and physical wellbeing
• Dental insurance for everyday dental care and unexpected treatments
• Critical illness cover for peace of mind during life's most challenging moments

Financial Wellbeing:

• MyView PayNow – access a portion of your pay as you earn, with features to stream, save, and track your money through a user-friendly app
• Free Will writing services to help plan for the future
• Flexible life assurance options and partner life assurance for added protection

Leisure & Lifestyle:

• Discounted gym memberships to support an active lifestyle
• Travel insurance to help you explore with confidence
• Access to home and technology vouchers
• bYond card and a wide range of exclusive retail and lifestyle discounts

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels.

Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential. 

If your application is successful, we will conduct relevant employment checks prior to you commencing employment with us. These will include verifying your recent employment, address, credit history and a standard criminal record check. For roles that require you to drive, a driving licence check will also be carried out. Please note, all offers of employment are made subject to a 6 month probation period commencing from your start date.