Vehicle Administrator

Lookers Glasgow Volvo

Contract Type: Permanent, Full-time

Working Hours: 37.5 hours per week, working Monday to Friday 09.00 am to 17.00 pm

Salary: Up to £26,250 (dependent on experience)

Lookers Glasgow Volvo are recruiting for a meticulous detail focused Vehicle Administrator to join us on a full-time, permanent basis. You will provide an exceptional administrative experience to our Sales team ensuring all admin tasks associated with Sales Departments are completed accurately and on time. You will have access to in-house training opportunities and will learn from our established and dedicated Sales and Administration teams.

Our Sales Administrators support the day to day running of our operational department by providing high quality administrative support to our Sales Executives in our busy Ford division. They are knowledgeable and capable of working at pace whilst providing a first-class service. In this role you must ensure that orders meet the specification of the vehicle and that customers are updated regarding delivery, and any time management issues that may arise.

Responsibilities

•  Processing supplier & manufacturer invoices daily
•  Liaising with the Sales team to ensure their paperwork is accurate
•  Inputting new vehicles on our computer systems and making sure our Fleet stock is up to date
•  Taxing and invoicing Fleet, new and used vehicles
•  Communicating effectively with all customers, and scheduling delivery dates for customers
•  Perform adhoc accounts duties and general administrative responsibilities.

This role requires you to have strong administration skills and prior demonstrable experience in a similar role. You must be an excellent communicator with a professional telephone manner, and have the ability to build effective relationships with key stakeholders. You will be highly motivated, enthusiastic, and have a strong desire to provide exceptional customer experiences and to go the extra mile.

It’s essential that you are computer literate and proficient in using Microsoft Office including Excel and Word. Additionally, previous experience using Kerridge/ADP would be highly advantageous. You will have strong organisational skills and pay close attention to detail. You must be able to demonstrate an ability to work successfully as a team player as well as manage your own workload.

If your skills and experience match what we are looking for, please apply today and a member of the Talent Acquisition Team will be in touch.

About us: We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland.  

We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.

Core Benefits:

• Competitive salaries with structured pay scales and progression as you grow within the business
• Generous annual leave that increases with your length of service
• Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave
• Access to Techscheme for discounted technology purchases with flexible payments

Health & Wellbeing:

• Eyecare vouchers to help cover vision care needs
• Smart Health – 24/7 access to GP services to support your mental and physical wellbeing
• Dental insurance for everyday dental care and unexpected treatments
• Critical illness cover for peace of mind during life's most challenging moments

Financial Wellbeing:

• MyView PayNow – access a portion of your pay as you earn, with features to stream, save, and track your money through a user-friendly app
• Free will writing services to help plan for the future
• Flexible life assurance options and partner life assurance for added protection

Leisure & Lifestyle:

• Discounted gym memberships to support an active lifestyle
• Travel insurance to help you explore with confidence
• Access to home and technology vouchers
• bYond card and a wide range of exclusive retail and lifestyle discounts

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels.

Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential. 

If your application is successful, we will conduct relevant employment checks prior to you commencing employment with us. These will include verifying your recent employment, address, credit history and a standard criminal record check. For roles that require you to drive, a driving licence check will also be carried out. Please note, all offers of employment are made subject to a 6 month probation period commencing from your start date.