Sales Administrator

Maternity Cover - Sales Admin

Lookers Volkswagen Newcastle

Monday to Friday 8.30am to 4.30pm half an hour for lunch

£26,250 pa

At VW Newcastle, we have a fantastic opportunity for a highly organised, enthusiastic individual to join our growing team as a Sales Administrator, in order to not only support the day to day running of our operations department, but also provide an exceptional administrative experience.

You'll be reporting to the accomplished Dealership Accountant. This opportunity to learn from one of the best is not to be missed! Our Administrators support the day to day running of our department with a high level of accuracy. They are knowledgeable and capable of working at pace while providing a first class level of service. 

• Key Responsibilities:

  • Accurately add newly purchased vehicles to stock records
  • Maintain and update vehicle stock records
  • Ensure all vehicle documents (V5s, MOT history, service records) are complete, accurate, and securely filed
  • Tax all sold vehicles in advance of delivery
  • Promptly create accurate sales invoices, aligned with customer order forms
  • Verify documentation and payment before vehicle release to customers
  •  

  Essential Skills and Qualifications:

  • Previous experience in an administrative role is essential
  • Strong attention to detail and excellent organisational skills
  • A proactive, can-do attitude with the ability to work effectively in a fast-paced team environment
  • Strong interpersonal and communication skills
  Experience using Kerridge is an advantage, but not essential – full training will be provided

The ideal candidate will have prior experience in an administrative role. You'll be self-motivated, organised with a keen eye for detail. You will have excellent communication skills, can build relationships with customers and suppliers. In addition, you will work well both independently and as part of a larger team.

Having previous experience of working in the automotive industry and using Keyloop would be advantageous, although not essential as full training will be offered. 

If your skills and experience match what we are looking for, please apply today and a member of the Talent Acquisition Team will be in touch. 

About us: We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland.  

We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.

Core Benefits:

• Competitive salaries with structured pay scales and progression as you grow within the business
• Generous annual leave that increases with your length of service
• Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave
• Access to Techscheme for discounted technology purchases with flexible payments

Health & Wellbeing:

• Eyecare vouchers to help cover vision care needs
• Smart Health – 24/7 access to GP services to support your mental and physical wellbeing
• Dental insurance for everyday dental care and unexpected treatments
• Critical illness cover for peace of mind during life's most challenging moments

Financial Wellbeing:

• MyView PayNow – access a portion of your pay as you earn, with features to stream, save, and track your money through a user-friendly app
• Free Will writing services to help plan for the future
• Flexible life assurance options and partner life assurance for added protection

Leisure & Lifestyle:

• Discounted gym memberships to support an active lifestyle
• Travel insurance to help you explore with confidence
• Access to home and technology vouchers
• bYond card and a wide range of exclusive retail and lifestyle discounts

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels.

Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential. 

If your application is successful, we will conduct relevant employment checks prior to you commencing employment with us. These will include verifying your recent employment, address, credit history and a standard criminal record check. For roles that require you to drive, a driving licence check will also be carried out. Please note, all offers of employment are made subject to a 6 month probation period commencing from your start date.