Fleet Administrator

Fleet Administrator
Location: Ellesmere Port Vauxhall
Contract Type: Permanent, Full-Time
Hours: Monday to Friday 9am to 5pm
Salary: Basic salary up to £26,250 per annum

Lookers is seeking a highly organised and motivated Fleet Sales Administrator to join our growing team at Ellesmere Port Vauxhall. This is an exciting opportunity to be part of a fast-paced and supportive environment, working alongside a dedicated group of experienced administrators.

About the Role

As a Fleet Administrator, you will play a key role in supporting the daily operations of our Fleet Sales department. Your responsibilities will include managing customer orders, coordinating vehicle movements, and maintaining accurate records — all while delivering exceptional administrative support.

Key Responsibilities

• Process and input new customer orders accurately and efficiently using internal fleet management systems 

• Update daily status reports to reflect order progress

• Coordinate vehicle collections and movements

• Maintain and update customer databases

• Respond to internal and external queries via telephone and online communication

• Ensure all orders comply with company policies and procedures

• Provide customers with accurate quotations using approved quotation tools

• Complete all relevant paperwork to a high standard

• Perform general administrative tasks and ad hoc accounts duties as needed

• Work independently with guidance from the Admin Manager, providing timely updates on assigned tasks

About You:

We are looking for someone who:

• Has proven experience in an administrative role

• Possesses strong organisational skills and attention to detail

• Demonstrates excellent written and verbal communication skills

• Can work effectively both independently and as part of a team

• Is customer-focused with the ability to build strong relationships with clients and suppliers

• Maintains a proactive, positive, and can-do attitude

Previous experience in the automotive industry and familiarity with systems such as Kerridge or Keyloop is advantageous but not essential, as full training will be provided.

About us:

Lookers are proud to be one of the top motor vehicle retailers in the UK, representing 32 vehicle manufacturers, selling and servicing a huge range of cars at over 150 franchised dealerships across hundreds of locations throughout the UK & Ireland. We recognise the hard work, flexibility and commitment of our people so we offer an industry leading benefits package.