Vehicle Administrator

Lookers Ford South Shields

Contract Type: Permanent, Full-time

Working Hours: 37.5 hours per week, working Mon to Fri 

Salary: Up to £26,250 (dependent on experience)

South Shields Ford are recruiting for a meticulous detail focused Vehicle Administrator to join us on a full-time, permanent basis. You will provide an exceptional administrative experience to our Sales team ensuring all admin tasks associated with Sales Departments are completed accurately and on time. You will have access to in-house training opportunities and will learn from our established and dedicated Sales and Administration teams.

Our Sales Administrators support the day to day running of our operational department by providing high quality administrative support to our Sales Executives in our busy Ford division. They are knowledgeable and capable of working at pace whilst providing a first-class service. In this role you must ensure that orders meet the specification of the vehicle and that customers are updated regarding delivery, and any time management issues that may arise.

Responsibilities

•  Processing supplier & manufacturer invoices daily
•  Liaising with the Sales team to ensure their paperwork is accurate
•  Inputting new vehicles on our computer systems and making sure our Fleet stock is up to date
•  Taxing and invoicing Fleet, new and used vehicles
•  Communicating effectively with all customers, and scheduling delivery dates for customers
•  Perform adhoc accounts duties and general administrative responsibilities.

This role requires you to have strong administration skills and prior demonstrable experience in a similar role. You must be an excellent communicator with a professional telephone manner, and have the ability to build effective relationships with key stakeholders. You will be highly motivated, enthusiastic, and have a strong desire to provide exceptional customer experiences and to go the extra mile.

It’s essential that you are computer literate and proficient in using Microsoft Office including Excel and Word. Additionally, previous experience using Kerridge/ADP would be highly advantageous. You will have strong organisational skills and pay close attention to detail. You must be able to demonstrate an ability to work successfully as a team player as well as manage your own workload.

If your skills and experience match what we are looking for, please apply today and a member of the Talent Acquisition Team will be in touch.

About Us

We are one of the top automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland.  

We firmly believe that our people are our most valuable asset. We value the commitment they make to the business which is why we are continually working to provide a market leading rewards and benefits package.

• Competitive salaries with clear pay scales in place as you develop
• Generous annual leave allowance that increases with length of service
• Enhanced maternity leave, adoption leave (6 months full pay) and paternity leave (2 weeks full pay)
• Critical illness cover after 2 years plus life assurance and free will writing service
• Techscheme where you can get the latest tech for less and spread the cost, eye care scheme and discounted shopping vouchers
• Employee assistance programme and free access to Smart Health giving employees and their immediate families access to 24/7 GP services to support well being

Lookers are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential. 
If your application is successful, we will conduct relevant employment checks prior to you commencing employment with us. These will include verifying your recent employment, address, credit history and a standard criminal record check. For roles that require you to drive a driver's licence check will also be carried out.