Fleet Administration Manager

Fleet Administration Manager

Beaconsfield

Salary: Available on application

Hours: Monday to Friday 9am to 5.30pm

Lookers VRS is recruiting for a highly organised Fleet Administration Manager to join our growing team and work alongside a team of experienced Administrators, in order to support and provide an exceptional administrative experience to our Fleet Sales team.

Our Fleet Administration Manager will support the day to day running of the Fleet department with a high level of accuracy. They are knowledgeable and capable of working at pace while providing a first-class level of service.

• Oversee and support all activities in department to ensure the smooth running of the department.
• Manage the staff within the department as required.
• Oversee the department to ensure all aspects of the Admin Department are carried out correctly, for leases, monthly invoices, PCN processing, in-life vehicle administration, insurance claims, vehicles off road, out of programme vehicles, defleets, invoicing, settlements and vehicles added to HPI.
• Handle high level queries from Licensees and buyback dealers.
• To attend senior management meetings as required and present Fleet Admin information as requested.
• Check and Sign off supplier non vehicle invoices, e.g. excess rental invoices.
• Check and post used vehicle sales invoices, buyback and risk vehicles.
• Check and reconcile monthly VRB information from Manufacturers.
• Check and sign off credit notes and purchase orders, within the agreed parameters.
• Run reports on a monthly basis to ensure that funder details are contained on the fleet system. 
• Produce disposal information and cash in vehicle information for Funders

Produce monthly reports to include but not limited to:

• Funder Balances over 12 months
• Delivery charges
• Late Return/Excess Charges Accrual information
• Monthly Accruals for Refurb, Fines and RFL
• Summary of Defleets by Vehicle Class
• Monthly Funding Summary report for Senior Managers

The ideal candidate will have prior experience in an administration management role. You'll be self-motivated, ambitious, and eager to learn. It's essential that you have strong interpersonal skills and a positive can-do attitude as you will be working as part of a busy team.

About us:

Lookers are proud to be one of the top three motor vehicle retailers in the UK, representing 32 vehicle manufacturers, selling and servicing a huge range of cars at over 150 franchised dealerships across hundreds of locations throughout the UK & Ireland. We recognise the hard work, flexibility and commitment of our people so we offer an industry leading benefits package. This includes competitive basic salaries plus;

• Enhanced holidays that increase with service
• Eligibility to join one of our car schemes
• Critical illness cover after 2 years and Life Assurance
• Smart Health - free access to support 24 hours a day, 365 days a year
• Enhanced paid maternity, paternity and adoption leave
• For some roles a company car and additional earning potential through commission or bonus.

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people and we like to celebrate and encourage success at all levels with our annual Lookers Excellence Awards. So? What are you waiting for?

Lookers are an equal opportunities employer. We are committed to a working environment that is free from all types of discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.

If your application is successful we will conduct relevant employment checks prior to you starting with us. Depending on the role and responsibilities, these could include us verifying your recent employment, address and credit history.

We may also conduct a criminal record check and a driving licence check.